C$2:C$9-The column reference is relative, and will change as the formula is copied across to columns D, E and F.The row reference is relative, so it will change when the formula is copied down to row 12. $A11 – The column reference is absolute, so it always uses the criteria in column A of the total row.No matter where the formula is used, it should always check these cells for the criteria text. $A$2:$A$9 – Absolute reference to the row headings in cells A2:A9.This formula has different types of references, so it can be safely copied down to the Cost total in row 12, and across to column F. To finish the worksheet, the formula is copied across to column F, and copied down to row 12, where it calculates the total cost. To make the formula more flexible, so it can be used in the Cost row too, we’ll use a reference to the heading cell - $A11 - instead of hard-coding the “Hours” text.Ĭopy the Formula to Remaining Total Cells To total all the Hours rows in week 1, we could use this formula: The wildcard character – * – represents any characters, so the criterion “*Hours” would match any heading that ends with “Hours”. In the rows with costs, the heading ends with “Cost”.

In the rows with hours, the heading ends with “Hours”.However, the headings are consistent, and the endings match the total headings in A11 (Hours) or A12 (Cost). The row headings won’t exactly match the “Hours” criteria, because the headings start with the employee name, such as “Emp01 Hours”.

Note: If you have multiple criteria to check, use the SUMIFS function in Excel 2007 and later versions.

With a SUMIF formula in cell C11, we can sum the hours in column C.

The total headings in A11 (Hours) or A12 (Cost) will be used to create the criteria.

Row headings are in column A, so that is the range the SUMIF formula will check.

=SUMIF( range to check, criteria, range to sum) Do you see that the text is not split, across columns, one line in each column, as it would be if you used CTRL-J as a delimiter 3 - Exit excel and start excel again and try it on more time. 2 - Start excel and in a new workbook enter some text and use Data-to-columns. It sums the numbers in rows that meet a specific criterion. 1 - Exit excel (not just closing your workbook). That solution might work in a short list, but it’s an accident waiting to happen if you try to total a long list with this technique.Īnd even in a short list, you’ll end up with errors if an employee’s data is deleted from the list.Ī better solution in this case is to use the SUMIF function. One way that people do this is to use the SUM function, and carefully select all the rows with hours. Instead of just employee hours, the worksheet also calculates the weekly cost per employee. You’ve probably seen worksheets like the one below, in which different kinds of values are mixed together. In the example shown below, the SUM function calculates the total of hours worked each week. It takes a little extra though, to sum Excel numbers in one column, based on text in a different columns. Most of the time, if you’re summing numbers in Excel, a simple SUM formula will do the job.

Text to rows in excel 2016